Effective Business Communication in Data Solutions - Free Samples

Question: Discuss about the Effective Business Communication in Data Solutions. Answer: Introduction: The communication audit process refers to the numerous methods of the researches that are used for the identification of the key strengths and the weaknesses that are experienced by the concerned company at a certain given point of time. The concern that is dealt with in the following essay is Data Solutions, a company that deals with the software related to the management of data. The company is located in the Australian city of Brisbane. The following essay deals with the three major issues that have been identified in the communication audit of the company. The essay deals with the qualitative significances of the various identified issues and proceeds further to put forth some recommendations for the solution of the same. The communication audit of the data management software company has revealed the fact that there are several major issues that the company has been facing in both the internal and the external affairs of the concerned organization. One of the crucial issues that the company has been facing relates to the choice of the communication medium that is being used by the various members of the workforce of the company in terms of the target audience of the communication and the addressal context of the communication. The correct form of the communication generally depends on the numerous situations that need to be handled by the various staff members of the organization. The employees of the organization might face a huge lot of misunderstandings and miscommunications with the lack of the proper choice of the communication channels that need to be adapted in order to complete the concerned communication with the target audience or fulfill the requirements of the context for the addressal of the concerned issue. The wrong choice of the communication channel might also lead to the gap in the communication, which in turn might lead to hampering of the growth of the concerned organization. Data Solutions has also been facing some serious issues that pertain to the nature of the communication that takes place within the organization. The communication audit reveals that the communication that takes place within the organization is partial and is at times limited to certain departments of the organization. The audit further states that the communication within the organization does not reach some departments within the organization. This might have led to severe communicational issues within the organization. The experts suggest that this issue of the lack in the communication might lead to various adverse situations within the organization and might hamper the overall performance of the organization and act as a demotivating factor among the staff of the organization. The audit had also revealed the fact that the inter-organizational meetings of the organization were rendered to be ineffective. The ineffective meetings might also lead to the eventual decrease in the overall performance of the concern in terms of the external affairs of the organization. The ineffective meetings might hamper the implementation of the various strategic decisions that have been decided in these meeting, within the concern thereby stalling the growth of the concern in the concerned industry. Action steps to solve the problems The company might be advised to follow certain recommended courses of action in order to combat the various major issues that have been highlighted by the communication audit that had taken place at Data Solutions. In order to deal with the issues that pertain to the wrong choice of the communicational channels on the part of the employees of the organization, the concerned management of the organization might hold the various educational sessions and meetings. The concerned management body might be advised to hold numerous presentations, seminars and workshops in order to educate the concerned workforce of the organization on the various communicational channels that the concerned staff might abide by in order to deal with the concerned target audience. The workforce is also recommended a training session on the various channels of the communication that they might implement in order to address the various issues that have been occurring at the organization. This training might help the concerned members of the staff to avail the most apt channel of communication and thereby aid the overall growth of the concerned organization. The concerned management of the concern might also need to pay a greater amount of attention to the issues that might surface due to the lack of the proper communication within the organization. In order to address these issues, the management should encourage the use of the official communication channel for all official communications. The employees must be compelled to use the official communication handle of the organization in order to communicate with their seniors, employers and the workforce of the various other departments of the concern. The management should also keep a watch out for the fact that all the official communications that take place among the various members of the organizational workforce are documented for the purpose of future references. The documented communication might help in resolving any discrepancy that might arise within the concern in the future days to come. This might also help avoid the misunderstandings that might arise among the staff of the organization regarding any particular event or occurrence and in turn help in the overall growth of the concern. The other issue that had been bothering the organization is the ineffective nature of the inter-organizational meetings that had been taking place. In order to get rid of these conditions, the concerned management organization is advised to share all the minutes of the meeting with the members of the workforce of the organization. This might aid the various members of the organization to develop a clearer notion about the set goals of the organization and thus, makes it easier for them to abide by those. This might also help them to gain knowledge about the various strategies that are followed by the organization and thus help them to contribute towards the overall progress of the organization. In lieu of the above discussion, it might be pointed out that the data management software dealer must implement the various recommended steps in order to put across a solution to the issues that have been identified during the communication audit in the organization. The implementation of the recommended steps might help the concerned members of the organizational workforce to get motivated in performing the duties that have been assigned to them by the concerned management of the organization. this in turn might lead to the improvement of the overall performance of Data Solutions, Brisbane.